1991 folder

SDHS documents including: member feedback survey form newspaper clipping of planned events letter to Ellen Clark, Saugatuck city clerk from Pat Dewey Wilson, program chair and vice president letter to Natalie Leimkuhler from Pat Dewey museum committee coordinator job description list of government liaisons descriptions of the following committees: newsletter, nominating, building, parade, bylaws, fundraising, program, acquisitions, collections, awards, membership, finance and budget presidential duties signed by Robert D. Johnson duties and responsibilities of the board of directors, president, vice president, treasurer, secretary, membership chairperson

1992 folder

Letters from Pat Dewey, program chair, thanking the following presenters and information about the presentations: Delbert Langhorst, architect about restoration and preservation Sam Bush, aka Standing Bear, about Potawatomi Indian culture Robert C. Myers, curator of the 1839 Courthouse Museum in Berrien County, about railroads Joe Hill, Presbyterian Camp Director, about the camp, that included a tour Charles Lorenz, historian, about Bird family Father Jim Curtis about All Saints Episcopal Church Charles Lorenz about Fishtown Mike Sweeney about "Grace (Cobb) Wilson Remembers" that included a video Florence Rachuig, Bentor Harbor Library, about the House of David

1993-1994 Pump House Museum folder

Museum project document, dated 1-15-93, about of the building, the goal to convert it into a museum, the task force and subcommittees and preliminary budget summary of museum store procedures Email from Katherine Wilcox RE Oral History Committee Documentation 1994

2001 SDHC folder

SDHC board meeting agendas, notes and minutes from: April 20 - website proposed, francis lifeboat white oak wood purchased from A Cut Above, John Butler Johnson memorial fund, museum pavilion, heritage preservation awards, photo calendars May 18 - public relations report, ad in visitors guide, museum learning stations May 31 special meeting - about purchasing Root Beer Barrel property for $63,000 June 19 special meeting - counter offer on Root Beer Barrel property June 29 - income figures, fiscal year changes, resignations, Sparkle, John Butler Johnson memorial fund July 20 - Barrel purchase failed, museum pavilion dedication, membership directory proposed August 17 - incorporation, posters, Douglas Days, River Tour, Christmas Party, scanning service prices, email regarding agenda items for Sept. 21 meeting Nov 9 memo from Arlene Sherman RE renewal of museum lease Nov. 16 - donation appeal letter, membership, motion to get long-term lease for museum, motion about membership list and procedures, motion about fundraising ad hoc committees Dec. 21 - walking tour, budget, francis boat, move meeting place from Womens' club to High School (free), trolley proposal, development, museum attendance, Charles Lorenz award, Raising the Roof has been sold out. Dec. 12 email from Kit Lane and Ron Hirsch RE: budget Dec. 28 letter, signed by co-treasurers Ralph Siddell and Bill Johnson, about proposed revisions to budget

2002 SDHS folder

Financial management task force report Jan. 9, 2002 Report on Short-Term facility needs, March 22 SDHC board meeting agendas, notes and minutes from: Jan 18 - heritage preservation, development, ship wreck book, blue star warehouse storage unit vacated in favor of bank basement, barn and museum, extra exhibit items to be auctioned off in April Feb. 15 - problem of people donating $100 and getting a free membership the following year, John Buter Johnson Fund endowment, Francis boat and Maritime Museum March 22 - Vic Bella to organize auction, Lakeshore Fine Arts center, oral history, museum roof repaired by city, Christmas party at coral gables April 19 - museum 10 year lease @ $1/year starting Jan. 2002, $100 policy committee report, garden Karen Tews $500 donation, Sally Rietveld asked about getting room at Shoreline Bank where archives are stored. Last minutes by Rose M. Meengs, secretary May 17 agenda only June 21 - SDHS office to go in lower level of Dutcher Lodge, 9/11 memorial program, Storm, Fire, Ice printing, name tags, walking tours. Minutes by Merle Malmquist, secretary July 19 - Dutcher lodge office details, name tags completed, metal chairs donated to museum. Minutes by Johnn Malloy Aug. 16 - museum over budget, sale of Higdon painting, chain ferry museum ambassadors, riverbank sign for museum, letter about All Saints Episcopal Retreat House, exhibit at ARTS council , Dennison property sale, Sept. 20 - Karen Tews support of museum garden, John Noonan riverbank sign OKd, Robert Simonds report on Francis boat (John Wells says boat valued at $20,000, Ron Workinger design engineer for Tiara Boats in Holland inspections, small boat historic collection by Sleeping Bear Dunes) Nov. 15 - expectation that museum shop will generate 20% of budgeted income, Dick Haight received $1000 from SD community fund, museum exhibit moving to Lansing, St. Pat's day fundraiser suggested Dec. 20 - storage at Shoreline/Chemical Bank, finishing Dutcher lodge office space, Mike Phillips resignation, St. Patrick's Fundraiser at Coral Gables Rathskeller, Ron Hirsch reports that Saugatuck Walking Tour Brochure ready for printing. Overview budget, profit and loss documents Jan. through Dec. 2002

2003 SDHS folder

List of proposed programs Budget submissions Financial analysis year ended Dec. 31, 2003 Board meeting minutes, agendas and additions: January - Lakeshore Community Arts Pavilion (today's SCA) will share office with Mason St. Warehouse, Paid staff subcommittee report accepted, Feb. - "How To" book OK to appear on Saugatuck city website March - gaming license for St. Pat's party, easement question May - agenda only June - Ken Gold questioned about should SDHC hold conservation easements Aug. - museum riverbank sign in place, Bob Jaskulski asked for permission to view Francis Boat at his barn Sept - agenda only Oct. - written agreement from village of Douglas to use Wade's Bayou garage for Francis Boat restoration, Schmiechen commended for articles in "Local Observer" Nov. - agenda only Heritage Preservation Weekend ticket sales inventory, total income $7290 Dec. - Francis restoration to begind in Jan. 2004

2004 SDHC folder

Lorenz committee report - procedural change suggestions Feb. agenda only April - approval of Francis budget, Wayne State to distribute society books proposal, cook book in progress, Dick Haight digitizing Commercial Record by paid intern Erin Wilkinson May - Financial investment committee formed, Nancy Johnson Budd offer to sell Old School House, copyright question abut Commercial Record digitization (not copyrighted before 1925 or Kit Lane years) June - Report on hiring of paid staff August - Teresa Chimler of Allegan County Community Foundation explained Bob Johnson Memorial-SDHS fund Aug. 2 report on Union School use stapled to Long range planning working by Ronald Hirsch, dated June 26, 2001 Rack card for 3rd Annual Heritage Festival and Historic Homes tour, Sept. 17-19, 2004 Sept. - Donna Peel, paid $1600, resigned as bookkeeper, Kristin Gebben contract to served as first director of development, planning and external affairs, half-time, salary $20,000, RJ Peterson sandblasting Francis boat, museum volunteer party Oct. - Kristen Gebben hired Oct. 1, Gebben employment agreement, Sept. 17, 2004 Email from Peg Sanford RE: Gebben status as independent contractor Fred Schmidt cover letter and Jana L. Tibbitts Oct. 21 letter RE Gebben as independent contractor or employee Email from Fred Schmidt RE insurance coverage Organizational chart Committee list Flegal & Tibbitts Financial Statements, Dec. 31, 2004, comb bound booklet Support, revenue, expenses accounting Dec. 2004 list of legal and policy ramifications arising from historical data Technology committee mission, Dec. 1, 2004 School House Project Campaign Task Force

2005 SDHS folder

Board 2005-2007 email list organizational chard 2005 Statement of support, revenue and expenses Jan. 2005 Jan. - SDHC to rent space for development director Gebben at SCA for $150/month, OSH purchase for $450,000, museum south gallery upgrade by Bryan Alexander of Haworth Job description for directory of development, planning and external affairs Revenues and expenses January to July Rack card for Lincoln's Ready-Made Solders exhibit 2005 Rack card for Heritage Festival 2005 Feb. - resolution to fund-raise to purchase OSH March - April general meeting minutes and winners of Heritage Preservation Awards for New Construction, Preserving the historic built environment, Blue star corridor, Honor and respect April - civil war exhibit will take both rooms at museum, shop reduced, copy of April 12 letter inviting people to comment on OSH planning at Carls/Schmiechen Red House gathering May - proposals, Gay oral history project "When we were young and gay", treasurer and bookkeeping task list by Jack Sheridan, fundraising plan, schoolhouse project fundraising meeting documents Douglas Union School meeting summary of comments, May 1 School House project meeting May 7 June - meeting moved to high school for larger, free space, JabberDesign website, SCA kiosk Recap of June tech meeting July - "Richie" kiosk installed at SCA, June Bowman's gift policy, Township Tree Ordinance, DDA burying overhead wires, Octoberfest, Tuesday night socials, Julie Abel website Resolution supporting Township planning commission and tri-community plan August - rejection of Dan DeGraaf sculpture proposal, policy on use of archives Sept. - Gebben $5000 bonus, Heritage festival netted $4553, Art-a-loan Oct. - Gebben contract extended one year, sponsorship of "Death of a Corner Drugstore" showing at Children's film festival in November Nov. - Gebben paid employee, Ken Gold to offer $480,000 for OSH, Dec. - Francis boat completed Copy of By-laws, amended, that included appendices about standing committee list and definitions and group assignments, charter members list, gift policy, outgoing loans, awards and the school House project function statement. Flegal & Tibbits financial statements December 2005

2006 SDHC folder

Tuesday Talks 2006 rack card Raising the Roof: the second story rack card Heritage festival and homes tour rack card The School House Project trifold brochure, pledge card and return evelope Lorenz history of the historical society and list of charter members Ken Carls' governance structure wheel proposed January 2006 Various financial documents and budget Feb. - Erin Wilkinson presentation about website homepage hosted by JabberDesign, Tom Anthrop nominated as schoolhouse project chair, Kristin Gebben request to reduce her hours and responsibilities Heritage Festival minutes March 11 March - agenda only May - agenda only August - Allan Wolbrink financial review, Gebben to resign at end of year so space at SCA to be given up Oct. - Supermap idea presented by Schmiechen Nov. - agenda only Dec. - Kleinheksel estate donation, Nicholaas Wilkens OSH renovation plans presented Text for Karen Tews 2006 volunteer of the year award Text for Lifeboat Crew presentation

2007 SDHS folder

2007 budget 6th annual Heritage fest and homes tour "Windows on Water" ticket Old School House Project Capital Campaign Phase II brochure, meeting agendas and financial documents Jan. - presentation by Mark Schrock and Nicholaas Wilkens of Fenns Design Mill March - presentation of Alisa Crawford, candidate for Executive Director (offer retracted in April) April - accepted $18,000 fundraising contract by Jay Peters of Development Strategies, acceptance of Darpel's plan for Phase 1 at $88,202 May - Clearbrook Celebrity Dinner a success, 8th grade project installed, Lakeshore Lodging to cut grass/plow snow as a donation, Lorenz award plaque hung, OSH demolition started with Nail pulling party considered, John and Charlene Shack Oral History chairs, SCA room too warm for summer meetings June - Conflict of interest policy required due to fundraising, trolley tours, landscape committee formed July - SWOT report, Jay Peters contract to be terminated 7/26, OSH phase 1 completed Aug. - monthly meetings to be held at high school, Tom Anthrop named OSH construction manager, Heritage trail markers installed in Douglas and Saugatuck with help of Tech dept. Sept. - governance committee report, Renaldi offer to buy part of OSH property denied, motion by Rob Carey to print newsletters at Holland Litho, website report Oct. - new policy for loaning technical equipment, "12 moments in time" presented Letter from David Swan asking for support of Saugatuck Dunes Coastal Alliance Email RE: non-discrimination policy from Ken Carls Nov. 14 Nov. - request for tally of Fred Schmidt's hours as Director of Development, recap of Tech meeting, print on demand Lulu for May Heath book reprint by Rob Carey, Wayne State University Press report of book earnings Mary Lyons resignation email December - Tom Anthrops 12.21 OSH report, LEED certification standards List of the Old School House project circles of giving donors.

2008 folder

Packet for the May 10 Board Workshop that includes agenda, amended by-laws, articles of incorporation and by-law appendices Fred Schmidt's tasks and compensation report from Old School House committee Discover Networks Adult Study Group flyer (old dogs, new tricks) responsibility roster museum host information by Hess Old School House campaign accounting profit and loss tables Circle of Giving list "Refreshing the SDHS Based on Functional Needs by Ken Carls budgets email from Bobbie Gaunt RE: donation Sample fundraising letter about Fitz and Thelma Coghlin $50,000 challenge match Task force meeting agenda